Our entire facility can accommodate up to 500 people for any event, large or small. We are conveniently located on Elvis Presley Blvd, just south of Brooks Road and have ample parking onsite (parking is located on Hernando Road ). - Use 3282 Old Hernando Road for parking information in your GPS)
The venue is a wonderful place to hold your next event. Allow our professional staff to assist you with making your event a Grand one. You are responsible for clean-up unless a clean-up fee of $100 deposit is paid at the time of booking.
Renting Our Space
Catered events require a copy of the caterer's liability policy no later than two weeks before the event occurs. Floor plans should be planned one week before the event takes place. Our staff will arrange set-up according to this plan.
Reserving The Venue
A 50% non-refundable deposit is required to reserve the venue for the date of your event. Your deposit is required at the time of booking. The remaining balance is due 30 days prior to the event. Rental is based on availability. Rental prices may vary depending on the time of your event and number of guests.
Time & Setup
The staff is not available to help in moving or set-up of any equipment that does not belong to GrandStar Event Center. You must supply your own hand trucks, dollies and any other moving equipment. No equipment should be left for a later pick-up. All music must be turned off no later than 1:00 a.m. Cleanup and breakdown must start no later than 12:00am and must be finished no later than 1:00am. Should you fail to properly clean up after your event or cause damage to the venue you will incur additional fees. We are not responsible for any items left on property.
Parking
Some is available in the front of the building with the majority of the parking in the back on Hernando. We will have security directing cars to the back but we ask that you put the address of 3282 Old Hernando on your invitations as the parking address and guests will enter from the back.
Catering & Kitchen
You can use the caterer of your choice for your event. We are happy to recommend caterers that work well in our space. Caterers must provide proof of insurance 30 days before the event. You or your caterer must supply any heating, cooking or prep equipment needed. If you prefer, we can arrange catering and a menu for you as part of your rental agreement. If you chose an all-inclusive option, arrangements must be made at least 60 days in advance. The cost of all food and services for all-inclusive packages will be wrapped into the cost of your rental and additional charges will apply.
Tables, Chairs, Linens & Other Equipment
We do not supply linens, chairs, flatware, glasses, or audio-visual equipment for your event. We are happy to work with any food and supply vendors, equipment rental companies, and audio-visual providers that you choose. These rentals are the responsibility of the lessee or may be arranged in an all-inclusive contract agreement with us for an additional fee.
Alcohol
We allow you or a vendor of your choice to supply the alcohol for your event. Alcohol cannot for any reason be served to a person under the age of twenty-one. A licensed bartender, age 18 or older and possessing a valid copy of their Tennessee Alcoholic Beverage Commission Certification, must serve all alcohol. Either the catering company or the individual bartender must provide a copy of this certification. Record of the valid TABC card must be on file three business days before the event takes place. We do not provide ice. Alcohol may not be sold by cash, tickets, vouchers or coupons. Please drink responsibly. If liquor is found outside of the bar area, you will be asked to take it back to your vehicle, leave it at the bar or it may be confiscated by security.
We can supply the licensed bartender at a rate of $30 per hour.
Cleanup & Breakdown
Clean-up is your responsibility. All trash must be removed and taken to the dumpster located on the property. All cups, cans, paper, cutlery should be thrown in the garbage. Tables and chairs must be folded and stacked and floor must be swept. Failure to comply with these conditions will result in an automatic $200 cleanup fee.
Rules
The lessee is responsible for any damage to property that occurs during the time of the event. Any additional decorations that must be installed or used are not to be placed on walls or woodwork with nails, pressure sensitive tape, or adhesive. All rental equipment, decorations, food, etc. must be removed at the end of the event. Rice, birdseed, flower petals, confetti, bubbles, etc. may not be used inside or outside of the building.
Smoking is not allowed inside the building. When you sign your rental agreement you assume responsibility for guest notification of these rules.
$200 Security Deposit will be required on the day of your event and will be returned upon inspection of the center manager. Deposits can be picked up the following day or mailed to your address on file within 5 days. Any damage to the property may forfeit partial or the entire security deposit.
